INDIAN ASSOCIATION FOR THE STUDY OF LIVER CONSTITUTION AND BYE-LAWS

Article I: NAME
The name of the Association shall be “Indian Association for Study of the Liver” hereinafter referred to as the Association.

Article II: REGISTERED OFFICE
The registered office of the Association shall be situated in the town where the Secretary resides.

Article III: AIMS AND OBJECTIVES
The Association shall endeavour to promote activities related to
1. Knowledge, study and practice of diseases of the liver in India.
2. Research and scientific investigation in fields related to liver diseases.
3. Providing a forum at the national level for discussion of liver related problems among experts and for dissemination of knowledge to and education of medical professionals as well as the lay public about liver diseases, by organizing annual and midterm scientific meetings, conferences, conventions etc. at the national and regional level.
4. Formulating guidelines for prevention, diagnosis and treatment of liver diseases.
5. Publishing scientific papers, journals, monographs and text books for medical professionals aimed at upgrading information, knowledge and skills in all areas related to liver diseases.
6. Facilitating interaction with other international liver and digestive disease associations.
7. Generating and utilizing funds to carry out the objectives of the Association and taking such actions as shall be concerned with furthering the aims and objectives of the Association.
8. Formulating bye-laws, rules and regulations of the Association and amending, adding to or deleting them from time to time.

Article IV: MEMBERSHIP
There shall be the following classes of members:
1. Patron Members
2. Life Members International Life Members
3. Honorary Life Members
4. Associate Life Members
5. Corporate Members
6. Any other type of Members which may be decided in future as per the rules of the Association.
7. Membership of the Association may be obtained as per procedure laid out elow.

Eligibility for different types of Memberships

1. Patron Members
Any corporate body or individual donating an amount of Rupees 500,000.00 (Rs 5 lakhs) or an amount as decided by the Governing Council form time to time can, at the discretion of the Governing Council, be enrolled as a Patron of the Association. Patron members shall have neither voting rights nor the right to propose or second any person for any post or hold any office of the Association.

2. Life Members
A person can become a life member of the Association provided he is a citizen of India ordinarily resident in India and fulfils at least one of the following criteria:
(a) Possesses a degree like DM (Gastroenterology or Hepatology), MCh (Surgical Gastroenterology), DNB (Gastroenterology).
(b) Possesses a postgraduate degree or diploma recognized by the Medical Council of India in any branch of medical science, is enrolled on a provincial or a State Medical Register of practitioners of Modern Scientific Medicine AND has taken interest in liver diseases as evidenced by at least one published full original paper related to liver diseases in as indexed journal. In exceptional cases, persons without a post-graduate degree can be admitted if approved by the Governing Council.
(c) Possesses PhD degree with interest in liver disease as evidenced by at least one published full original paper related to liver diseases in as indexed journal.
(d) is engaged in teaching or research in biological science with a sustained interest in liver diseases (Hepatology). A person who is engaged in teaching shall mean a person who is holding a confirmed teaching appointment in a recognized medical college or university department.

3. International Life Members
In addition, the association will enroll medical professionals with interest in liver disease who fulfill criteria for Life Membership but are not citizens of India or are Indian citizens ordinarily not resident in India as International Life Members. Such members shall have neither voting rights nor the right to propose or second any person for any post or hold any office of the Association.

4. Honorary Life Member
The Governing Council may admit any person who is a renowned scientist or who has served in an outstanding manner the cause of medical science or medical education in the field of Liver Diseases and Hepatology as an Honorary Life Member according to the procedure laid down below.

5. Associate Life Member
Any individual who possesses a postgraduate degree or diploma recognized by the Medical Council of India in any branch of medical science or has a university degree but who does not fulfill criteria for life membership specified above may apply for Associate Life Membership of the Association.

6. Corporate Member
Any institution may be elected as a Corporate Member of the Association according to the procedure laid down in the bye-laws. The term “Institution” shall be deemed to include any public or private company, a firm, a society registered under any law, a duly constituted trust, a statutory body, any association or organization set-up under an Act of Parliament or of a State Government dealing with pharmaceutical or allied materials.

Admission to Membership
Any person interested in the study of the liver and fulfilling at least one of the criteria for membership, as detailed in the Constitution, can be proposed for life membership by a Life Member of the Association. Applications for admission to membership of the Association as a Life Member or Corporate Member shall be made in writing on the prescribed form and shall be accompanied by payment of the entrance fee as fixed by the Governing Council and the amount of subscription due for the type of membership as well as documentary evidence of eligibility and qualifications. Such an application, if seconded by another Life Member, shall be considered by the Governing Council which may accept or reject or deal otherwise with the same. The decision of the Governing Council shall be final and the Council shall not be bound to give reasons for its decisions. Any person whose name is so proposed and seconded will be admitted as life member if the admission is approved by the Governing Council of the Association. Membership in the Association shall commence from the date of acceptance by the Governing Council.

a. Election to Honorary Membership

Proposals for nomination to Honorary membership of the Association may be made by any two members of the Governing Council. Such proposals should be submitted in writing to the Secretary at least six weeks before the annual meeting of the Governing Council duly signed by proposers, and supported by candidate’s curriculum vitae, a citation and other justification for awarding the honour. The same will be included in the agenda of the Governing Council meeting. A two-thirds vote of those present and voting at the Governing Council meeting shall be required to elect such a member. The decision admitting Honorary Life Members shall be communicated to all members of the Association.

Membership fee
All Life Members (except Honorary Life Members) will pay a one-time life membership fees, at the time of application for life membership of such an amount as is determined from time to time by the Governing Council and approved by the General Body. Corporate members shall pay an annual membership fee of such an amount as is determined from time to time by the Governing Council and approved by the General Body. Until otherwise changed by the Governing Council and approved by the General Body Meeting the annual fees payable shall be as follows:
Life Membership Rs 5,000.00
International Life Membership (NRI) US$ 500.00
Associate Life Membership Rs. 3000.00
Corporate Member Rs. 10,000.00 per annum
Entrance Fees (Corporate members, readmission) Rs 1000.00

Every member shall pay the annual subscription for the whole year irrespective of the actual date of his admission to or cessation of membership of the Association. The annual fee shall be payable at the beginning of the financial year. Members who fail to pay the subscription by October 1st will be deemed to be in arrears.

Privileges of Membership
a) All Life Members shall be entitled to participate in all activities of the Association including the right to vote and contest for elected office, subject to the bye-laws. They will be eligible to receive fellowships, awards, orations and other honours as well as other assignments of the Association. They will be eligible for concessional registration at the Association’s annual conferences and other Association supported meetings as well as for honours conferred by the Association and other benefits that may accrue from time-to-time, such as free subscription to the Association’s official Journal, once it is started. International, Honorary and Associate Life Members as well as Corporate Members will have all the privileges of a Life Member but will not have the right to vote or nominate or stand for any election or to serve on the Governing Council.

b) No member will be allowed to propose or second a nomination or stand as a candidate for any election unless his dues are cleared before the last date of receipt of nomination papers and he is in good standing in the Association. No member who is in arrears of his dues will have the right to vote until his dues are paid before the time of voting. Members whose are in arrears with their dues will not be allowed to present a paper in the annual conference and will be required to register as non-members for the annual conference. The receipt of payment of the annual subscription or a xerox copy of the same will have to be produced at the time of registration. Members facing disciplinary action imposed by the Governing Council or who have faced disciplinary action in the past will be considered to be not in good standing.

Register of Members
A register of the members shall be kept by the Secretary in which membership in the various categories will be recorded setting down the names and addresses of the members. For the purpose of the Association, the address as mentioned in the register will be considered as the valid one. Any change in address must be intimated to the Secretary and confirmation must be received from the Secretary that the necessary change in the register has been effected. A list of members with their names and addresses shall be circulated to all members once in five years.

Cessation and Termination of Membership
a. Discontinuation of Membership
The Governing Council, on its own, or in pursuance of a notice signed by at least two Life Members of the Association and received by the Governing Council or Secretary, may take any disciplinary action, such as suspension, discontinuation of membership, blacklisting, legal action etc. against any defaulting member by a decision of two-thirds majority of the Governing Council members present and voting. Any member may withdraw from the Association by giving a notice in writing to the Secretary and shall cease to be a member provided all his dues to the Association are fully paid up.

b. Members in arrears with dues to Association.
The Secretary or Treasurer of the Association shall send not more than two reminders by Registered Post, at an interval of not more than 2 months, to any members whose subscription is in arrears. Two such reminders will be considered as adequate notices, and if the subscription is not received within two months from the date of dispatch of the last notice, the member shall cease to be a member of the Association after the Governing Council resolves to that effect. Any member who withdraws from the Association by giving notice in writing to the Secretary of his intention to do so, will cease to be a member provided all his dues to the Association are paid up. Any person who ceases to be a member for any reason, shall nevertheless remain liable for and shall pay to the Association all debts owing, including subscription dues.

c. Re-admission to the Association
Any person who ceases to be a member of the Association may be re-admitted to the membership, if so determined by the Governing Council, as per rules of the Association. Every such applicant will have to pay the specified entrance fee unless otherwise decided by the Governing Council.

Article V: OFFICERS AND GOVERNING COUNCIL
The officers of the Association shall be elected according to the bye-laws of the Association by the General Body of Life Members from among themselves. They shall be
A President
A Vice-President
A Secretary
A Treasurer
The affairs of the Association shall be managed, solely and entirely by the Governing Council, which shall comprise of the following:
Immediate Past President
Elected Officers, as above
Elected Governing Council Members (four)
Co-opted Members (not more than two)
Newly elected members of the Governing Body will assume office at the time of the annual general meeting of the Association held at the time of the Association’s annual conference.

1. President
The President shall be responsible for the affairs of the Association and shall, as far as possible, preside at all meeting of the Governing Body and General Body of the Association. The President shall guide the activities of the Association and its aims and objectives. The President may allocate all or any of the powers and duties under this or any other clause of the Constitution to the Honorary General Secretary. The President shall be elected every two years from among the members of the Association. He shall hold office for a two year term and will be eligible for re-election for a second term. No person will be President for more than two terms and, after expiry of his term(s), will not be eligible for re-election to the Governing Body.

2. Vice-President
The Vice President shall preside over meetings and otherwise act in the absence of the President. The Vice-President will act in accordance with the duties allotted to him by the President and actively help the President to further the aims and objectives of the Association in general. He will be elected every two years from among the members of the Association. The Vice-President shall hold office for two years and will be eligible for re-election for a second term. No person will be Vice-President for more than two terms.

3. Honorary Secretary
The Honorary Secretary will be elected from among the members of the Association. He shall hold office for a term of three years after which he will be eligible for re-election for a second term. No person will be Secretary for more than two terms. Subject to the control and regulation of the Governing Council, the secretary shall be responsible for all administrative work relating to the Association and for carrying out the directions and decisions of the Governing Council of the Association as laid down in the Memorandum of Association and these Rules and Regulations. If a person who is the Secretary of the Association is away from the country for more than 6 months or is unable to attend to his duties for a like period due to any reason, he would be deemed to have vacated the post and fresh elections to the post of Secretary will be held.

In particular the Secretary shall:
1. Convene meetings of the Governing Council as laid down under Article IV of these bye-laws.
2. Have administrative control over all the affairs of the Association.
3. Have charge of the correspondence in relation to the Association.
4. Keep accurate minutes of all meetings of the association its Governing Body and Committees thereof.
6. Prepare the Annual Report of the Association.
7. Be in-charges of all documents and property and other assets of the Association.
8. Collect all dues of the Association and pay in all the amounts into the bank account of the Association and inform the Treasurer of the money so paid.
9. Purchase equipment or property for the Association in accordance with the approval of the Governing Council.
10. Make disbursements within the limits of the Annual budget and maintain vouchers and records of all such disbursements. In exceptional circumstances, the budget may be exceeded
(a) by an amount of up to Rs 1,000 with the concurrence of the president and the Treasure and
(b) by an amount not exceeding Rs 5,000 with the prior sanction of a majority of the Governing Body.
11. Perform all such duties as are incidental to his office.

4. Honorary Treasurer
The Honorary Treasurer shall be elected from among the members of the Association and shall hold office for a term of three years after which he will be eligible for re-election for a second term. No person will be Hon. Treasurer for more than two terms. Subject to the control and regulation of the Governing Council, the Hon. Treasurer shall be responsible for carrying out the directions and decisions of the Governing Council of the Association as laid down in the Memorandum of Association and these Rules and Regulations and will perform such other duties as from time to time may be assigned to him by the Governing Council. If a person who is the Hon. Treasurer of the Association is away from the country for more than 6 months, or is unable to attend to his duties for a like period due to any reason, he would be deemed to have vacated the post and fresh elections to the post of Treasurer will be held.

In particular the Treasurer:
1. Shall have the charge and custody of and be responsible for all funds and securities of the Association.
2. Will give receipts for money received be the Association from any source whosoever and deposit such money in the bank or banks as decided by the Governing Council.
3. Shall maintain true accounts of the funds and other assets of the Association and of funds and other assets connected with or in any way controlled by the Association, get them audited by Chartered Accountants of the Association and present the Balance-sheet of the Association at the Annual General Body meeting.
4. All cheques shall be signed by the Treasure and the Honorary Secretary.
5. Shall notify change in office-bearers to the bank as per the banking laws.

5. Governing Council Members
Additional elected members of the Governing Council shall hold office for two years. The term of office of the elected members shall be arranged such that two elected members retire each year. The new officers and the members of the Governing Council shall normally assume office at the end of the annual conference. However, if annual conference is held before the election or if the annual conference is not held, they shall assume office within a week of declaration of the results of the election. Subject to the control and regulation of the Governing Council, the Governing Council members shall be responsible for carrying out the directions and decisions of the Governing Council of the Association as laid down in the Memorandum of Association and these Rules and Regulations. They will perform such other duties as from time to time may be assigned to them by the Governing Council.

6. Co-opted Governing Council Members
Co-opted Members of the Governing Council shall hold office for a term of one year but are eligible for further co-option for another one year term. No member shall be co-opted to the Council for more than two consecutive years. Co-option will be for a specified purpose.

7. Order of Precedence and Protocol
Order of precedence and protocol shall be as under:
1. President
2. Immediate Past President
3. Vice-President
4. Honorary General Secretary
5. Honorary Treasurer
6. Elected Governing Council Members
7. Co-opted Governing Council Members
Protocol and seating arrangement on dais at various functions of the Association shall be as under: A. At the inauguration of the annual National Conference – Appendix A.
B. At the inauguration of the scientific session – Appendix B.

Article VI: ELECTIONS OF THE ASSOCIATION

The election process will be completed well before the Annual Conference of the Association being held every year in the month of March.

Eligibility to Vote in Elections


All Life Members of the Association in good standing at the time of elections may cast their votes during the elections. However, International and Honorary Life Members as well as Associate and Corporate Members are not entitled to vote. A member will be considered to be in good standing if he is not in arrears with any dues to the Association and is not facing any disciplinary action initiated by the Association for any reason whatsoever. A member will be considered to be active if he/ she regularly attends and participates in the Annual and Midterm meetings of the Association, attends General Body meetings of the Association and participates in the postal ballots that are conducted from time to time on various issues by the Governing Council.

Eligibility to Contest for Elections

1. Governing Council Member. To be eligible for nomination for the post of Governing Council Member, a candidate must be an active Life Member of the Association in good standing for at least 3 years. International and Honorary Life Members as well as Associate and Corporate Members are not entitled to contest elections of the Association.

2. Governing Council Officer. To be eligible for nomination to the posts of President, Vice-President, Honorary Secretary and Honorary Treasurer of the Association, a candidate must be an active Life Member of the Association in good standing for at least 5 years and should have completed at least one full term as member of the Governing Council.

3. A candidate may not apply for more than one post on the Governing Council at one time.

4. A President of the Association who has also finished his term as Past President in the Governing Council is no more eligible for election to the Governing Council for 5 years from the date of expiry of his Governing Council membership.

5. Officers and members of the Governing Council shall have to be residents of India during the tenure of their office.

Procedure for Conduct of Elections

1. Electoral Committee. The elections will be conducted by an Electoral Committee consisting of the Immediate Past President who will be the Chief Electoral Officer, the Honorary General Secretary and two members nominated by the Governing Council. Any member contesting in the elections shall not be part of the Election Committee. In the event of Hon Secretary contesting for any post in the Governing Council in the last year of his tenure, the election proceedings will be conducted by the President or Vice-President or their nominee, preferably in the same town where the secretariat is located.

2. Notification of Elections.
Vacancies for the Governing Council arising every year will be announced and nominations for these will be invited by the Honorary Secretary through a letter to be sent to all Life Members of the Association in the month of October in the previous year.

3. Nominations. The candidature of a Life Member of the Association desirous of serving on the Governing Council must be proposed and seconded by one Life Member each on the prescribed nomination form. The nomination form must bear the signatures of nominee, signifying his acceptance of the candidature, and of the Life Members proposing and seconding the nomination. The properly completed nomination form must be received by the 15th of January; nominations received after that date will be invalid. All nomination forms will be scrutinized by the Chief Electoral Officer for eligibility to contest elections. Each candidate shall declare, in the specifically provided column of the nomination form, the period for which he/she has previously served on the Governing Council. In case, at any stage, it is found that this information is incorrect, he/she shall be debarred from holding that post for the rest of the term and shall be debarred from contesting elections for a further period of 3 years. After scrutiny of nomination forms, time will be provided for withdrawal of nominations.

4. Curriculum Vitae. A brief bio-data of contesting candidates, not exceeding 250 words, should accompany the nomination form for circulation to all Life Members. Information beyond first 250 words will be deleted. Canvassing in any form for or by candidates shall not be permitted and will disqualify the candidate from that election.

5. Voting. If for any vacancy there are more than one candidates, election will be held through a postal ballot of all life members of the Association. The Secretary shall prepare ballot papers, and, after approval by the Chief Electoral Officer, will send one ballot paper under certificate of posting to each member eligible to vote before 10th of February. Members shall send completed ballots to reach the Secretary by the 28th of February. Ballots received after that date will not be valid.

(a) If nominations received by the Secretary are less than the seats on the Governing Council, the vacancies shall be filled by election at the time of annual General Body meeting. The Secretary will circulate the list of such vacancies, invite fresh nomination duly proposed and seconded, and shall hold the election by ballot. The President is empowered to modify the mode of inviting the nomination if necessary, but all the vacancies in the Governing Council will be filled by election by ballot at the annual General Body meeting.

(b) If the annual General Body meeting is held before the elections, the person holding that office shall continue to do so until elections are held. If no valid nominations for a vacancy are received, the person holding that office shall continue to do so for a further year irrespective of any other provisions in these bye laws.

6. Counting and Results. The counting of ballot papers will be done at the pre-conference Governing Council meeting as the last item on the agenda. Candidates who so desire, may be invited to be present for the counting. Before counting, the Electoral Committee shall record the details of the number of ballot papers printed, posted, received undelivered from the post office and returned completed by the voters. Results for the elections will be declared at the Annual General Body Meeting and the term of the new Governing Council will ordinarily begin from April 1 of that year or within 2 weeks of declaration of election results.

7. Schedule: If for any reason the elections are not held on the dates herein laid down, the President shall determine the respective dates to ensure that the elections are completed before the end of December of that year.

8. Co-opted Members: The co-opted members for the coming year will normally be chosen at the meeting of the Governing Council at the time of the Annual Conference. At this meeting the current members and the members elected for the coming year may be present and will have the right to vote.

9. Tie: In any election, in the event of a tie, the President shall have a casting vote in addition to the vote he has already exercised.

10. Vacancies:
If any vacancy occurs in the Governing Council, otherwise than by passage of time, the Governing Council, notwithstanding anything contained in above clauses, can elect a member to fill the vacancy for the remainder of the year. In case of a vacancy among the office-bearers, the Governing Council shall elect a person from among themselves to fill the post till the end of the year.

Article VII: GOVERNING COUNCIL MEETINGS OF THE ASSOCIATION

1. Timing: The Governing Council shall meet at such time and frequency as may be necessary for transaction of the business of the Association. At least one meeting will be called at the time of the annual National Conference of the Association, before the Annual General Body Meeting and another at the Midterm meeting at the time of the ISG conference.

2. Convening meetings: Meetings of the Governing Council will be convened by the Honorary Secretary with the consent of the President. The Secretary shall convene a special meeting of the Governing Council upon receiving a requisition in writing signed by not less than six members thereof. At least three weeks previous notice shall be given to the members of the Governing Council for any meeting of the Governing Council unless all the members otherwise agree.

3. Agenda for meetings: The agenda items for the meeting will be circulated by the Secretary in advance to all members of the Governing Council. Any agenda item submitted by a Governing Council member needing discussion at Governing Council meetings should reach the Secretary at least 2 weeks before a notified Governing Council meeting for inclusion.

4. Quorum: Five members of the Governing Council shall constitute a quorum. If there is no quorum within 15 minutes of the time when a meeting is called, the meeting convened upon the requisition of members shall stand dissolved, and in any other case shall stand adjourned to half an hour later in the same place. At such adjourned meeting any four members present shall be a quorum and may transact the business for which the meeting has been called. In case the quorum of 4 is not fulfilled at such an adjourned meeting, the meeting shall stand further adjourned to any other time and place as fixed by the President; the quorum for such a meeting shall be four.

5. Resolutions: A resolution moved with regard to duly notified agenda items discussed at the meeting will be considered to be passed if a majority of the Governing Council express their opinion in its favour, which will be minuted accordingly. If the President or the Governing Council so directs, any business of the Governing Council may be transacted by circular or paper instead of at a regular meeting and a resolution may be circulated among the members of the Governing Council. If a majority of GC Members express their opinion in its favour, the resolution will be considered to have been passed and a resolution so passed shall be as valid as if it were passed at a duly held Governing Council meeting.

6. Absences: Non-attendance by a member at 2 consecutive meetings of the Governing Council, without permission, shall constitute a vacancy that will be filled as specified in bye-laws. However, the Council shall have powers to reinstate the individual after obtaining proper explanation for his or her absence.

7. Chairman: In the absence of the President and the Vice-President the members of the Governing Council may elect from among themselves a pro-tem Chairman.

Article VIII: POWERS OF THE GOVERNING COUNCIL

1. The management of the Association shall be vested in the Governing Council, who, in addition to the powers expressly conferred by these Rules, may exercise all such powers as are required to be exercised, and do all such acts or things as are required to be done by the Association as resolved in a General Body Meeting or to be done by the Association but which are not hereby or by law expressly directed.
2. Without prejudice to the general powers hereby conferred, the Governing body shall have the following powers:
i. To acquire for the Association by purchase, lease or otherwise, any property, rights or privileges which the Association is entitled to acquire at such prices and generally on such terms and conditions as they may think fit.
ii. To enter into all such negotiations and contracts or rescind and vary them, and execute and do all such acts, deeds and things, in the name and on behalf of the Association, as they may consider expedient for or pertaining to any of the properties, rights and privileges or the purposes of the Association.
iii. To borrow or secure the payment of any sum or sums of money for the purposes of the Association.
iv. To institute, conduct, defend, compound or abandon any legal proceedings by or against the Association or otherwise concerning the affairs of the Association and to compound and allow time for payment or satisfaction of any debts due and of any claims or demands by or against the Association.
v. To refer any claim or demands by or against the Association to arbitration and to observe and implement the awards.
vi. To make and give receipts, release and other discharges for money payable to the Association and for claims and demands of the Association.
vii. To receive donations and any other sums of money and all or any other material, articles and things due to or intended for the Association.
viii. To incur all necessary expenses for the maintenance and carrying out of the objects and intentions of these Rules and Memorandum of the Association.
ix. To appoint and, at their discretion, remove or suspend such managers, clerks, agents and servants for permanent, temporary or special services as they may from time to time think fit and to determine their duties and fix their salaries and emoluments and to require security in such instances and to such amounts as they may think fit.
x. To appoint committees and to delegate, subject to such conditions as they may impose, and of their powers to such committees or such member or members of their body as they may think fit and to revoke such delegations.
xi. To nominate the Chairman and the Convenor from amongst the members of such a Committee. The Chairman will preside over such Committee meetings and the Convenor shall be responsible for convening the meeting, keeping its accurate minutes and forwarding the reports of these Committees to the Governing Council. The President and the Hon Secretary will be ex-officio members of these Committees.
xii. To make, vary and repeal bye-laws pertaining to the regulation of the business of the Association, its officers, managers, clerks, agents and servants.

Article IX: ANNUAL GENERAL BODY MEETING OF THE ASSOCIATION

1. Timing: A General Body Meeting of the Association shall be held during the annual National Conference at a time and place fixed by the Governing Council. Another GBM maybe held at the time of the Midterm meeting of INASL held in association with the annual meeting of the ISG. Notice of the time and place of such a meeting shall be given in writing by the Honorary Secretary to every member of the society at least two months in advance. Every motion submitted to the meeting shall be decided by voting.

2. Conduct of the meeting: The meeting will be presided over by the President. In the absence of the President the Vice-President will conduct the meeting. In the absence of both the President and Vice-President, any member of General Body may be voted by those present to act as a Chairman.

3. Agenda: The agenda shall be circulated to all members at least two weeks before the meeting. The Agenda of the Annual General Body Meeting in general would include.

• To receive and adopt the annual report of the proceedings of the Governing Body and its Committees, if any, presented by the Hon Secretary for the working of the Association for the preceding year,
• To receive and adopt the Balance sheet and Auditor’s report for the proceeding year,
• To approves the appointment of Auditor as recommended by the Governing Council,
• To receive and adopt the budget for coming year,
• Declaration of the results of the election held. In case elections are not completed the same may be completed as per rules and regulations,
• Installation of incoming Governing Council officers and members,
• To welcome new members to the Association,
• To transact such other business as may be brought forward by the Governing Council or any other business for which seven days notice has been given in writing that may be permitted by the President,
• To consider any other business brought forward by or with the consent of the President.

4. Members’ Resolutions: Any member desiring to move a resolution at the Annual Meeting shall give notice of the same in writing to the Hon General Secretary at least sixty days before the date fixed for the General Body Meeting.

5. Quorum: 15 persons shall form the quorum for a General Body Meeting. If within half an hour from the time appointed for the Annual General Meeting there is no quorum the meeting shall stand adjourned to half an hour later at the same place and such adjourned meeting shall transact the business for which the meeting was called. No quorum is necessary for such an adjourned meeting.

6. Resolutions: Resolutions passed at the Annual General Body meeting shall be given effect to after approval of the Minutes of the meeting at the next General Body the conference meeting. Another General Body meeting to confirm minutes will be held at the same annual conference. If that is not feasible, minutes will be circulated by post and confirmation sought within 4 weeks of the annual general body meeting.

7. Special General Body Meeting
(a) The President may, whenever he thinks fit, summon a special General Body meeting upon requisition made in writing by not less than 100 members of the General Body, at such a time and place as he may decide. Any requisition made by members for such a meeting shall state the objects of the Special Meeting proposed and shall be addressed to the Hon General Secretary.
(b) The Honorary General Secretary, upon receipt of such a requisition, shall proceed to convene, under orders of the President, a Special General Body meeting, which shall be held within sixty days from the date of receipt of such a requisition at a place and time decided by the President.
(c) At the Special General Body meeting, only the business for which notice has been given or such questions as may arise naturally there from, shall be discussed.

Article X: NATIONAL CONFERENCE OF THE ASSOCIATION

1. An annual conference of the Association shall usually be organized once each year and would be called the National Conference. The Organizing Secretary and the venue for the same would be decided by the General Body on the recommendations of the Governing Council. Unless there are any other reasons, the meeting shall be held in the month of March. The organizing secretary-cum-treasurer of the Annual Conference will be appointed by the Annual General Body meeting.

2. The Hon Secretary of the Association shall notify members of the site and venue of the conference. The annual conference shall normally be held in the second half of February every year. The Hon Secretary will call for papers for presentation at the conference. Such papers will be scrutinized by members deputed by the Governing Council who will have the power to reject any paper.

3. On the first day of the conference a Plenary Session should be held. Screening of the papers for the Plenary Session will be done by a committee appointed by the Governing Council. Even if the number of papers is less than six, the papers will be scrutinized and only those found suitable will be posted for the Plenary Session.

4. Each member will be allowed to present only one paper in the annual conference. He may be a joint author on the papers presented by others.

5. The papers that are not accepted for oral presentation will be included in the “poster sessions” for which papers will also be accepted directly. Members whose papers are accepted and who default in presentation without at least 48 hours notice prior to the Hon Secretary oft the Association and Organizing Secretary of the conference will be debarred from presenting any paper for one year.

6. A copy of the final programme of the Conference will be sent by the Honorary Secretary to the members about a month before the conference.

7. The Organizing Secretary shall be responsible for making all other arrangements for the conference including financial arrangements, according to the procedure laid down from time to time by the Governing Council and intimated to him by the Honorary Secretary of the Association. The Organizing Secretary shall submit an audited statement of accounts within 6 months of the conference to the Honorary Secretary for consideration by the Governing Council. The expenses of the conference shall not ordinarily be met from the finances of the Association.

8. 25% of the registration fee collected for the conference or any other amount as fixed from time to time by the Governing Council shall be paid to the Association along with 25% of the profits generated by the meeting. The remaining funds raised for the conference in excess of expenditure shall be made available to the local chapter of the Association for their use in furthering the aims of the Association.

9. The annual meetings of the Governing Council and of the General Body shall normally be conducted at the time and place of the annual conference. The local organizing secretary shall be invited as a non-voting member of the Governing Council held in association with the conference.

10. The Association will pay a partial subsidy to the postgraduate students (DM, MCh, MS, MD) who attend the conference. In distributing the limited funds made available for this purpose, only applications of persons who are students, registered for any post-graduate degree or diploma course and have their paper accepted and read at the conference will be considered. A bona fide certificate stating that the applicant is currently undergoing a post-graduate course must be produced with the application. Postgraduate students from the place where the conference is held will not be eligible for the travel grant.

Article XI: AWARDS OF THE ASSOCIATION

1. Awards.
The Association would give away the following awards:
A. DV Dutta Memorial Oration
B. SR Naik Memorial Oration
C. Best research paper in clinical and basic hepatology 2 every year
D. Best poster awards 3 every year
This list maybe modified from time to time.

2. Nominations of delegates for international conferences.
Official delegates to the AASLD, EASL, APASL, INASL, BASL or other Hepatology related international conferences will be recommended by the Association on the basis of the following criteria :-

i) A member should have three years standing in the Association.
ii) He should have attended three conferences and published at least three papers during the preceding 5 years.
iii) The paper for presentation should be accepted by the organizing committee of the conference.
iv) Final selection amongst the candidates fulfilling the conditions is left to the Governing Council.

Article XII: BRANCHES AND CHAPTERS OF THE ASSOCIATION

(1) For better functioning of the Association at a regional level, various subdivisions shall be formed as deemed convenient by the Governing Council. Such divisions may be called Branches in a city or a town and several such branches may form a Chapter of the Association in a State.

(2) All State Chapters and Branches shall be governed by the Constitution of the Association. The Branches and Chapters may devise their own rules and regulations in accordance with the Constitution of the Association for their day-to-day functioning. The head of the branch or chapter will be designated as Chairperson and not as President. Scientific activities of the Association will be run in such Branches and Chapters by locally elected conveners from among the members of the Association belonging to that region.

(3) Any city or town or group of towns having at least 10 valid Life Members of the Association can form a branch of the Association by applying to the Honorary Secretary through an elected convener / secretary of the group of members of that city.

(4) Any state of the country which has more than 20 Life Members of the Association can form a Chapter by applying to the Honorary Secretary through an elected convener / secretary of the group of members of that state. The Association will have no financial obligation to these Chapters. The Chapters will be, however, obliged to provide the Association an annual report of their activities before the end of July every year.

(5) Life membership of the Association is mandatory to become a member of a local branch or state chapter. Members transferring their residence shall automatically become members of the regional chapters of their new place of residence.

(6) The Chapters and Branches may organize National or International conferences with prior permission from the Governing Council of the Association. The President and Hon Secretary of the Association shall be invited to such National or International conferences. The dates of these conferences will be at least 2 months before or after the date of the National Conference of the Association and will be fixed in consultation with the Governing Council of the Association. 25% of the savings or a minimum of Rs 50,000.00, whichever is higher, shall be paid to the headquarters of the Association. A report of the conference will be submitted to the headquarters of the Association within one month of completion of the conference and audited accounts of the conference will be submitted to the Governing Council within 3 months of the completion of the conference.

Article XIII: FUNDS AND ASSETS


1. Assets, Property and Money
i. The funds of the Association shall consist of
a) Entrance fees
b) Membership fees
c) Contributions, donations and grants from any source
d) Income from investments
e) Gifts or legacies of movable or immovable property
ii. The property, moveable or immoveable, belonging to the Association shall vest in the Governing Council.
iii. No sale, exchange, mortgage, lease or other transaction of immoveable property belonging to the Association shall be valid unless at least the President or Vice-President and Honorary Secretary execute the document concerned.

2. Accounts
i. All moneys of the Association shall be deposited and / or invested in approved banks or in Government and other negotiable trustee securities or n any mode permitted under the Act or in accordance with the administrative orders of the Government from time to time.
ii. Accounts and other investments of the Association shall be operated by any two persons out of the following four viz. the President, Honorary Secretary, Honorary Treasurer and one member of the Governing Council authorized by the Governing Council for the purpose.

3. Auditors and Financial Year
i. The Governing Council Body shall appoint and fix the fees of an auditor who shall be a Chartered Accountant.
ii. The financial year of the Society shall be from 1ST July to 30TH June of the next year.
iii. At least once every year, the accounts of the Association shall be examined and audited and their correctness ascertained by one or more registered auditors appointed for the ensuing year by the members of the General Body at the Annual General Body Meeting each year. The report of the Auditor or Auditors shall form part of the Annual Report submitted to the next General Body meeting. The Auditors of the Association shall hold office until the next annual General meeting. The retiring auditor or auditors may be reappointed.

Article XIII: CONSTITUTIONAL AMENDMENTS

(1) Subject to the law in force at the time, the General Body shall have the power to add, amend, change or repeal any of the provisions contained in the present Rules and Regulations of the Association. This can be affected by means of a resolution of which adequate notice has been given as per rules. The Constitution and Byelaws may be amended if the proposal wins three-fourth of valid votes cast in a postal ballot conducted as laid down in the bye-laws.

(2) Voting on proposals for amendments of the constitution or the bye-laws shall be as follows.
(a) Notification for proposal of any amendment must reach the Secretary of the Association not later than two months before the Annual Governing Council meeting and will be presented to the Annual General Body meeting.
(b) If, after discussion and modification in the Annual General Body Meeting, the amendment is approved by a three-fourth majority of the Annual General Body present and voting, the amendment will be put to vote by the entire General Body of the Association.
(c) The Secretary shall, within one month, circulate the approved amendment with voting papers to all members of the Association. These voting papers should be returned to reach the Secretary within one calendar month from the date of their dispatch by the Secretary. The Secretary shall open and count the votes in the presence of one or more scrutinizers appointed by the President. The results will be declared by the President.
(d) An amendment will be held to be passed if approved by three-fourths of the entire General Body of the Association and the Amendment shall come into effect forthwith.

Article XIV: CONSTITUTIONAL AMENDMENTS MADE
Presently Nil.

Article XV: DISSOLUTION

If seventy-five percent of the members of the Association are in favour of dissolution of the Association, then the Association will be dissolved and its assets will be donate to the Indian Association for the Blind.

APPENDICES

Protocol and seating arrangement on dais at various functions of the Association shall be as under:
1. At the inauguration of the annual National Conference – Appendix A.
2. At the inauguration of the scientific session – Appendix B.